Built for specialty dental practices

See the patients you want, grow the practice you want

Automate referral intake, maximize sales within your schedule, and deliver the best patient experience transparently to your referring doctors using Referral Track.

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Referral Track
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Welcome back, Ari

Northridge Specialty Dental

Last 30 Days ▾
📥 Yesterday's Inbound Referrals (17) YesterdayToday
Patient Received At Assigned Doc Procedure Status Referring Doc
Jane Doe Apr 24, 3:54 PM James Lelis Third Molars BOOKED Dr. Jones
John Doe Apr 24, 3:53 PM M. Carter Extraction LEAD Dr. Smith
Jane Doe Apr 24, 3:53 PM M. Carter Extraction BOOKED Dr. Patel
John Doe Apr 24, 2:14 PM James Lelis Extraction LEAD Dr. Smith
Jane Doe Apr 24, 2:12 PM M. Carter Extraction LEAD Dr. Morse
John Doe Apr 24, 2:09 PM M. Carter Extraction BOOKED Dr. Morse
Jane Doe Apr 24, 2:00 PM M. Carter Dental Implant BOOKED Dr. Phillips
Show all 17 referrals
📊 Lead Status
📈 Referrals Per Day
01 / Referral Intake

Replace your paper binder. Forever.

Upload emailed, scanned, faxed, or paper referrals automatically using Referral Track's smart scanning and email integration.

  • Reads your email and attachments and matches existing patient and doctor records
  • Human validation so your front desk can ensure accuracy
  • Never miss a referral and have real-time visibility into your demand and schedule
Dr. Jones — referral@jonesdental.com
Jane Doe · Third molars · X-ray attached
MATCHED
Inbound fax · Dr. Smith
John Doe · Extraction · 2 pages parsed
MATCHED
Scanned referral packet
Jane Doe · New patient · Awaiting confirm
REVIEW
02 / Referral Tracking

Schedule the most valuable opportunities first.

Track all referrals through consultation and surgery and share updates along the way to your referring doctors.

  • Customizable outreach cadence with due dates and todos for patients requiring labs, medical clearance, insurance approval, and more
  • See referrals by the minute, by the doctor, by the procedure
  • Identify slowdowns in referral volume before they turn into revenue problems later in the year
APR 22 · 9:14 AM
Referral received from Dr. Jones
Jane Doe · Third molars · Auto-matched
APR 22 · 11:02 AM
Patient outreach — call attempt 1
Voicemail left · Follow-up scheduled
APR 23 · 2:40 PM
Consult booked
May 6 · 10:30 AM with Dr. Carter
DUE APR 30
Insurance pre-authorization
Assigned to front desk · 2 todos
03 / Communications

Build long-term partnerships with your referring doctors.

Give them the best possible experience — automatic, transparent, and on their schedule.

  • Automatic notifications to referring doctors and a self-serve online dashboard for them to view all patient status updates and share x-rays and documents
  • Automatic and customizable doctor letters with chart notes and updates
Northridge Specialty Dental APR 25, 2026

Dear Dr. Jones,

Thank you for the referral of Jane Doe. We completed her third molar consultation today and have scheduled surgery for May 14. Chart notes and post-op imaging will be delivered to your portal upon completion.

— Dr. M. Carter, DDS
Auto-generated Sent to portal Email delivered
04 / Revenue Forecasting

See demand before it hits your schedule.

Predictive analytics and abnormal pattern detection so you can act before issues compound.

  • Be notified the moment a doctor's referral volume drops so you can intervene
  • See which doctors are referring the most revenue, how it's growing, and invest in the highest-value relationships
  • See high-value case referral growth and attribution
Top Referrer
Dr. Smith
↑ 18% vs last quarter
Watchlist
Dr. Patel
↓ 32% in last 30d
Founding Partner pricing — first 100 practices
Pricing

One platform. Three sizes.

Pricing scales with your monthly referral volume. No setup fees, no per-user nonsense.

Starter
$500/month
For practices with 50 referrals per month or less
  • Smart referral intake (email, fax, scan)
  • Real-time tracking dashboard
  • Automatic doctor notifications
  • Standard reporting
Book consult
Growth
$750/month
For practices with 51–100 referrals per month
  • Everything in Starter
  • Customizable outreach cadences
  • Referring doctor portal & document sharing
  • Custom letter templates
  • Volume drop alerts
Book consult
Scale
$1,000/month
For practices with 100+ referrals per month
  • Everything in Growth
  • Predictive revenue forecasting
  • Multi-office support
  • Advanced attribution & high-value case tracking
  • Priority support
Book consult
Dr. Adam Wandell
Dr. Adam Wandell Oral & Maxillofacial Surgery
About

Built with specialists, for specialty practices.

Referral management is one of the hardest, most overlooked operational problems in specialty dental care, impacting practices across Oral Surgery, Endodontics, Periodontics, Orthodontics, Pediatric Dentistry, and Prosthodontics. Patients fall through the cracks. Referring relationships go cold. Revenue suffers — and nobody sees it coming until it’s already happened.

Referral Track was built to fix that. Designed and refined alongside practicing oral surgeons, endodontists, and periodontists, the product reflects how referral-driven practices actually operate — not how software vendors think they should.

Every workflow on the platform was pressure-tested in real practices before it shipped. That's why it works on day one.

Ready to see what's coming before it hits your schedule?

Book a 30-minute consult with our team. We'll walk you through your data and show you what Referral Track can do for your practice.

Book consult →